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  • Marij Staessens

Effective remote collaboration: A professional approach

Updated: Sep 25, 2023

As a freelance virtual assistant, remote collaboration is fundamental to my professional practice. In this article, I explore the tools, strategies, and techniques I utilize to enhance remote work, promoting effective communication and collaboration. Additionally, I illuminate the methods I employ to ensure client satisfaction in our virtual collaboration. Whether you're well-versed in working with virtual assistants or new to the concept, this article offers valuable insights into the principles of successful remote collaboration.



Step 1: A first introduction


In our first meeting, a part of my service, we'll discuss your needs and preferences. Which tasks do you wish to delegate? How much support do you require per week or month? And what online tools are you currently utilizing? Based on your input, I'll create a personalized proposal that includes details such as estimated weekly/monthly hours required for your tasks and comprehensive task descriptions.


Step 2: The cooperation contract - for flexibility and clarity


Once we've decided to collaborate, I'll draft a cooperation agreement based on the proposal. This agreement explicitly outlines the scope of tasks, the number of hours, payment terms, and notice periods. This agreement is highly flexible, allowing you to adjust the agreed-upon hours and tasks on a monthly basis, take breaks, or end the collaboration as needed.


Step 3: Onboarding


Our next step is an online onboarding session where we establish robust agreements regarding communication protocols, availability, accessibility, the use of online tools, and knowledge sharing. If you already have a digital workspace, I seamlessly integrate into it. Otherwise, I'll provide access to my secure online collaboration platform, designed for document sharing, data collection, event organization, and more.


Step 4: Getting Started - Efficiency and Results


Following our initial meeting, the signing of the cooperation contract, and the onboarding session, we can begin in earnest. As I become familiar with your needs, you'll experience significant time savings. Microsoft Teams serves as our primary online collaboration platform, providing real-time visibility into my work on your behalf. You can offer input, request adjustments, and review tasks effortlessly. For managing your social media, I employ the Kontentino platform, offering a clear calendar for scheduling social media posts and centralized content organization. You retain control by reviewing and approving each post before publication. Additionally, I schedule periodic activities such as weekly/monthly newsletters and blog posts, allowing you the opportunity for review and modification. Depending on the frequency of tasks like social media posting, newsletter distribution, or advertising campaigns, you'll receive regular reports detailing the results achieved.


Step 6: Your Monthly Invoice


At the end of each month, I'll send you a detailed invoice that includes not only hours worked but also any additional costs incurred. This may encompass the use of specialized software or the creation of specific content such as videos or podcasts. These additional costs are clearly outlined on the invoice, ensuring full transparency and preventing any ambiguities or disagreements. This approach enables us to collaborate effectively on successful projects.


Curious about the possibilities? - Schedule a free introductory meeting


I offer a diverse range of services to support businesses of all sizes and shapes. Whether you require assistance in maintaining your website or orchestrating a compelling marketing campaign, I'm here to help. Interested in collaborating? Schedule a complimentary introductory meeting, available every Wednesday and Thursday afternoon. During this session, you can share your challenges and explore potential areas where support could be beneficial.




Want to hire an online assistant?

Contact me on 0485 63 16 50 or via info@marijkestaessens.com

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